Student Handbook – Class Examination and Make-Up Examination Guidelines

Class Examinations: Announced examination dates and times will be given by the instructor on the first day of each course. A change in the announced date or time can be arranged within the first 7 days of an instructional period by majority vote of the class and instructor consent. After this time, a change in date or time requires instructor consent and a unanimous vote of the class present at a regularly scheduled class, or a unanimous electronic vote. (Approved by Executive Committee 1/06)

Make-up Examinations: Office of Academic Affairs Make up exam/quiz guidelines

As soon as you are aware that you will be unable to take an exam/quiz at the time scheduled for the class, you MUST fill out the on-line absence form 15 minutes prior to the start of the exam (http://cvm.missouri.edu/current-students/student-absence-notification/) and then:

1. Obtain permission from the instructor and then schedule a make-up exam/quiz with Stephanie McClaren. For students with accommodations, the proper point of contact is the ADA Representative (Dr. Tennison), not the instructor or course coordinator.

a. Exams and quizzes will be scheduled between the hours of 7 AM and 8 PM (this means exams will close at 8 PM – please plan accordingly) Contact and arrangements should be made at the time of absence report or at least 2 hours prior to the requested make-up time.

2. All exams and quizzes should be made up by 8 PM on the Sunday following the end of the IP (ex. IP ends on Friday June 30, all exams will be completed by 8 PM July 2). Should there be extenuating circumstances and a request for extension is granted by the Office for Academic and Student Affairs, all quizzes, exams and required material must be completed prior to the first assessment (test/quiz) in the following IP (ex. approval given at end of IP 4, all required material must be completed before first assessment in IP 5).  Approved by Executive Committee February 2021

3. Make up test/quiz must be taken before a regularly scheduled review session is held for that assessment (whether or not the review session is optional).

a. Instructors are not expected to postpone review sessions; students are expected to complete their make-up test expeditiously.

b. It is considered an honor code violation to attend a review session of material on which you have not been tested.

4. Make up exam/quiz must be completed within 24 hrs of the original exam (regardless of accommodation) and before the remainder of your class takes the next assessment (ex. If you need to complete exam or quiz 1, it must be completed before the class takes exam or quiz 2).

5. If you have to miss a scheduled make-up exam, contact the instructor and Stephanie McClaren immediately and fill out the absence form 15 minutes prior to the start of the exam. For students with accommodations, the proper point of contact is the ADA Representative (Dr. Tennison), not the instructor or course coordinator.   This must be documented by email/absence form (regardless of any conversations via phone or in person).  Each situation will be considered on an individual basis.  One make up exam/quiz is allowed. Do not assume a second make up exam will be scheduled.

6. Failure to adhere to these guidelines may result in a grade of zero for the assessment and may be considered honor code violations.

All requests for deviations from these guidelines will be reviewed by the Associate Dean for Academic Affairs with advice of the ADA Representative.

Academic Integrity: Academic integrity is fundamental to the activities and principles of a university. All members of the academic community must be confident that each person’s work has been responsibly and honorably acquired, developed, and presented. Any effort to gain an advantage not given to all students is dishonest whether or not the effort is successful. The academic community regards breaches of the academic integrity rules as extremely serious matters. Sanctions for such a breach may include academic sanctions from the instructor, including failing the course for any violation, to disciplinary sanctions ranging from probation to expulsion. The course instructor has the responsibility to assign an academic penalty to any student who breeches the rules of academic integrity. Disciplinary sanctions are considered by the honor code committee. Please see the honor code for details. When in doubt about plagiarism, paraphrasing, quoting, collaboration, or any other form of cheating, consult the course instructor.

Behavior During Examinations: Actions such as displaying a test for others to see, looking at another student’s test, attempt to communicate with another student in any manner during a test, or trying to use notes during a test are actions considered inappropriate and may be construed as cheating. Duplication, distribution, or sharing of any information pertaining to a test is prohibited and considered an honor code violation unless the instructor has granted permission for this activity. Please consult the student handbook, or contact the course instructor or Associate Dean for Academic Affairs if you are unsure of appropriate test-taking behavior or procedure (Approved by the Office of Academic Affairs 10/2006).

Exam instructions:

• All students must arrive on time to exams.  Late entry is a disruption and may compromise exam integrity.
• DO NOT have anything written (tattoos may be examined) on any part of your visible body including your fingers, hands,  arms, legs, feet or toes. You may at any time be asked to display any of them for any reason.
• DO NOT write on SCRATCH paper until the proctor states that you may begin.
• EVERYTHING should be removed from the desk/counter and placed at the front or back of the room, not the floor at your feet.  The only things allowed on the desk/counter are something to write with (no more than 2 pens/pencils – no novelty items) and your scratch paper, unless the exam is open note/book.
• All wearable electronics and smart devices must be removed and placed at the front or back of the room (Fitbit, smartwatch etc).
• ID badges may be worn but do not touch them during the exam.
• No hats or caps may be worn.

Absences from Class, Preclinical Curriculum: Students are expected to attend lectures and take exams on time. However the CVM knows that life happens, alarm clocks fail and cars break down.

The following policy was recently revised based on input from student leaders. The students requested more opportunities for excused absences.

Absences from class or rotation: Excused absences are defined as personal emergencies beyond the control of the individual, such as serious illness or injury to the student involved or his/her immediate family, or a death in the immediate family. Excused absences are not given for convenience of holiday travel and family events.

For EXCUSED absences:

If you anticipate an absence prior to class for a personal or medical hardship, please do the following:

Inform Dr. Tennison of your upcoming absence by completing the student absence notification form, it will be forwarded to the faculty.

If you have seen a health care provider, you must provide documentation.

Discuss with instructors that you will be absent and arrange to make up any material/testing.

If your absence is unexpected, you may simply fill out the above form as soon as you know you will be missing class. You must contact your instructors upon your return to make up any material that you have missed. Failure to fill out the on-line form in a timely manner or failure to provide medical documentation, if applicable, will negate the request for an excused absence.

Excused absences may be granted to attend meetings or conferences if there is exceptional professional benefit to the student. In order to obtain an excused absence for a conference in the preclinical curriculum, the following procedures must be followed:

Before the start of or within the first five days of an instructional period, a student may apply for an excused absence to attend a scientific or professional development conference or a legislative day event.

The faculty advisor of the associated club or organization in discussion with the course director and Associate Dean of Academic Affairs will evaluate the application.

If approved, any missed exams or quizzes will be subject to make-up at the professor’s discretion in timeline and format. Students are responsible for all material missed. Limited to one event per instructional period.

UNEXCUSED absences:

Students may wish to plan an unexcused absence for family events, etc. In the event you seek to make-up an exam or assignment for a planned but unexcused absence, you should discuss with the instructors well in advance of the absence to determine if make up material or examination is possible. Instructors have the right to deny these requests and may give a zero for an exam or assignment in the event of an unexcused absence.

You must also fill out the student absence notification form after you have arranged with the instructors so that your absence is documented.